terms and conditions

Wedding Photography Contract

The contract is between ‘the photographer’ and ‘the client’ as detailed below. The only way to change or add to this agreement is to do so in writing, provided that the document is signed by ‘the photographer’ and ‘the client’.

The Photographer’s name: Hajley Thomas of
Studio Address: 56 Wood Lane, White City, London W12 7SB.

 The Client’s name:
Client contact telephone number:
Client email address:
Wedding photography package agreed:

  1. Summary of the contract
The photographer is responsible for providing for the client a photographic service and products as detailed in section 2 (‘coverage’). The client undertakes to engage the photographer for this coverage for the price as detailed in section 3.

 2. The Coverage
Coverage will be provided by the photographer as follows:

Wedding date:
Coverage to commence at:
Coverage to finish at:
Ceremony location and time:
Reception location:
Other locations where coverage is required: N/a
‘Engagement’ shoot to be included: Yes/No

3. Agreed payment and terms
The client will pay the photographer a total fee of ______ for the package outlined above, subject to the following terms:

 A  _____ deposit to secure the date and payable on execution of this agreement. This deposit is non-refundable or transferable in the event of cancellation – it being the agreed loss suffered by the photographer due to cancellation.

 Until a deposit payment is made the booking is not confirmed. Payment of the balance of _____ is to be made no later than one week before the date of the wedding (therefore ____).

Cancellation less than 12 weeks before the date of the wedding will require payment in full. All cancellations must be in writing. The cancellation conditions above will apply for postponed weddings if the photographer is not able to re-schedule for the new date and time. The fee for postponed weddings is subject to change.

 If the photographer cancels he will be responsible for a full refund of payments rendered, including the deposit, excluding fair market value for services already rendered to the client (e.g. an engagement shoot).

 Prices for orders placed over one year after the date of the wedding may be subject to change. This includes orders that are part of the initial wedding package e.g. the album.

 4. Copyright and model release
The entire copyright in the photographs is retained by the photographer at all times throughout the world. Where a flash drive of photographs has been provided to the bride and groom as part of their wedding collection, these photographs may be printed, and displayed online, for personal but not commercial use. The photographs, digital files or prints produced by the photographer may not be sold for profit without written permission from the photographer.

Uploads and publishing of the finished photographs to public domains and social networking sites (e.g. Facebook) is permitted providing the photographer is credited.

The photographer retains the right in all cases to use the photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting his work. This includes, but is not restricted to, their website (, Facebook page, Twitter + Instagram @hajie sample albums, prints, blogs, photographic contests and public displays.

 Online publishing of images will only be used after the clients have viewed and approved them first.

 5. Attendance
In the unlikely event of the photographer from the team of ‘hajley’ is unable to complete the coverage due to unforeseen circumstances (such as illness, natural disasters and emergencies), the photographer reserves the right to appoint another photographer to attend on his behalf to undertake the photography. The photographer will make every effort to secure a replacement photographer that is able and willing to provide a similar package as chosen in this contract at a similar price. If such a situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the package, including refund of the deposit.

6. On the day
a) It is understood that photographer is the only authorized photographer for the day. Other professional photographers are not permitted whether official or otherwise, working for pay or otherwise (e.g. separately employed by parents, contracted by magazines or newspapers), unless agreed in writing before the day. Breach of this condition shall be deemed cancellation of the contract by the clients.

b) The photographer is contracted to shoot all photographs relating to the event and no other person is permitted to shoot images for sale or as gifts unless agreed in writing before the day. This includes guests (except for their own personal non-commercial use) and other wedding vendors e.g. a videographer may not shoot stills other than a small quantity to illustrate the video packaging. Breach of this condition shall be deemed cancellation of the contract by the clients.

c) The photographer reserves the right to prohibit guest photography during the formal photography times if guest photography interferes with the formal photographs.

d) The photographer will stay with the client during the day for as long as it is required to capture all aspects of your wedding specified by your chosen package.

7. Licenses, Coverage and Reproduction
a) The photographer shall be granted artistic license in relation to the poses photographed and the locations used. The photographers judgment regarding the location, poses and number of photographs taken shall be deemed correct.

b) Photographs taken during the course of the event will be at the discretion of the photographer although every effort will be made to comply with the clients requirements.

c) The photographer shall endeavour to photograph all individuals as requested by the clients at some point, but no responsibility will be taken by the photographer on the occasion of leaving somebody out.

d) For a booking involving a church ceremony or at certain venues, the photographer movements are sometimes restricted by the official in charge. The area from which the photographer is able to cover the ceremony may not be the photographer choice and the photographer cannot accept responsibility for any obstructed view should this be the case. The use of artificial lighting (e.g. flash) may be restricted or prohibited. The photographing of parts or even all of the ceremony may be restricted or prohibited by the officiate. The photographer therefore takes no responsibility for images not captured due to any constraints placed on them.

e) For a wedding or other event booking the photographer shall endeavour to capture all the moments throughout the day as they occur. However, because of the fluid nature of the event, some moments might not be recorded, or not recorded for logistical reasons.

f) Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs. Please note that certain colours do not reproduce exactly in print.

g) It is understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range of colours within a subject. It is also understood that prints made at different times or in different sizes may be variable in colour balance.

h) Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure, either at the shooting or processing stage.

 8. Completion Schedule
Digital processing plays an important part of the final photographers taken by the photographer. All images undergo basic colour correction and other suitable adjustments. This process can take up to 6 weeks but the photographer will aim to supply to the client their images via an online gallery within 31 days of the wedding date. The photographer will deliver a memory stick with high resolution images of all final images to client, baring images that are deemed unusable.

 9. Limitation of liability
In the unlikely event of a total photographic failure (including theft or destruction of the photographs) or cancellation of this contract by either party, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss. The limit of liability for a partial loss of originals shall be a prorated amount of the photographs lost based on the percentage of total number of originals. The undersigned have read and understood the above contract and agree to the terms and conditions in their entirety.

Signature of photographer: ______________________ Date: _____________

Signature of client (s): __________________________ Date: _____________

Signature of client (s): __________________________ Date: _____________

© 2015 Hajley Photography